We are committed to handling your personal information with care, respect and responsibility. When you provide information to us - whether for rates, permits, complaints, events, or community services - you are trusting us to keep that information secure and use it appropriately.
For more about how we handle personal information, please refer to the Shire's Privacy Policy (available on the page linked below).
Collection Notices help ensure that individuals are informed about the collection and handling of their personal information before, or at the time, it is collected. They explain why the Shire collects your personal information, how it may be used, who it may be shared with, and who you can contact if you have questions about your privacy.
The Shire provides Collection Notices for activities where personal information is collected, such as applications, bookings, community consultations, employment processes, procurement activities, customer service requests and other services. Each Collection Notice is tailored to a specific service or activity and provides information relevant to that collection of personal information.
CN-01 – Standard Privacy Collection Notice
The Shire of Donnybrook Balingup collects personal information to provide services and carry out its functions.
If you do not provide the requested information, the Shire may be unable to provide the requested service or process your request. Information about how your personal information is collected, used, disclosed and managed, including the Collection Notice applicable to this service or activity, is available on the Shire's PRIS webpage and in the Shire's Privacy Policy.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-02 – Community Housing
The Shire of Donnybrook Balingup collects personal information for the purpose of assessing housing applications, administering tenancy agreements, managing rental accounts, arranging maintenance, responding to tenancy enquiries and meeting its legal obligations.
Personal information may be disclosed to contractors, maintenance providers, government agencies, legal advisors, insurers and other organisations where necessary to manage the tenancy or where authorised or required by law. Failure to provide requested information may affect the Shire's ability to assess an application, enter into a tenancy agreement or provide housing services.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-03 – Customer Service
The Shire of Donnybrook Balingup collects your personal information, including your name and contact details, to manage customer enquiries, service requests and appointments with Shire officers.
Your information may be accessed by relevant Shire employees involved in providing the requested service. Providing this information is voluntary; however, if you do not provide the requested information, the Shire may be unable to respond to your enquiry or arrange an appointment.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-04 – Community Consultations & Surveys
The Shire of Donnybrook Balingup collects your personal information to facilitate community consultation, gather feedback, and assist with planning, decision-making and service improvements.
Your information may be reviewed by Shire officers, Council members and consultants engaged to assist with the consultation process. Survey results may be reported in aggregate form that does not identify individuals. Providing your personal information is voluntary. You may choose to provide feedback anonymously where this option is available.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-05 – Facility & Venue Bookings
The Shire of Donnybrook Balingup collects your personal information to process and manage bookings for Shire facilities, venues, reserves and community spaces.
Your information may be disclosed to Shire employees, contractors or emergency services where necessary to administer your booking or manage safety requirements. If you do not provide the requested information, the Shire may be unable to confirm or manage your booking.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-06 – Planning, Building & Regulatory Services
The Shire of Donnybrook Balingup collects personal information to assess and administer planning, building, health and regulatory applications and approvals. Information may be disclosed to government agencies, referral authorities, consultants, contractors and members of the public where required by legislation or as part of statutory assessment processes.
Certain information is collected under legislation including the Planning and Development Act 2005, Building Act 2011 and Local Government Act 1995. Failure to provide required information may prevent the Shire from processing your application.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-07 – Animal Registrations
The Shire of Donnybrook Balingup collects your personal information to administer animal registrations and fulfil its regulatory responsibilities. Information may be disclosed to authorised government agencies, neighbouring local governments, veterinarians or enforcement authorities where required by law.
Certain information is required under the Dog Act 1976 and Cat Act 2011. Failure to provide the required information may result in the Shire being unable to process the registration.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-08 – HR & Employee Management
The Shire of Donnybrook Balingup collects personal information for recruitment, employment administration, payroll, training, workplace health and safety, and other employment-related purposes.
Your information may be disclosed to authorised Shire employees, payroll and superannuation providers, training providers, insurers, government agencies and other organisations where required to manage your employment or comply with legal obligations. Providing requested information is generally necessary for the Shire to assess employment applications, administer employment arrangements and meet its legal obligations.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-09 – Volunteers
The Shire of Donnybrook Balingup collects personal information to administer volunteer programs, allocate duties, manage training requirements and respond to emergencies.
Information may be disclosed to supervisors, emergency services, insurers and organisations involved in volunteer activities where necessary. Failure to provide requested information may limit the Shire's ability to safely engage you as a volunteer.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-10 – CCTV Surveillance
CCTV IN OPERATION - Signage with this information is displayed in areas that are monitored by Closed Circuit Television (CCTV).
The Shire of Donnybrook Balingup collects CCTV footage for the purposes of safety, security, asset protection and incident investigation. Footage may be accessed by authorised Shire personnel and disclosed where permitted or required by law.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-11 – Visitor & Contractor Sign In
The Shire of Donnybrook Balingup collects personal information from visitors and contractors for security, workplace safety, emergency management and site access purposes.
Information may be disclosed to emergency services and authorised personnel where necessary for health, safety or security reasons. Failure to provide the requested information may result in access to Shire premises being restricted.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-12 – Suppliers & Accounts Payable
The Shire of Donnybrook Balingup collects the information provided in this form to establish and manage creditor accounts, process payments and meet its financial and legal obligations.
Information may be disclosed to authorised employees, financial institutions, auditors, government agencies and service providers where required for these purposes or by law. Failure to provide the requested information may delay payment processing.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-13 – Procurement
The Shire of Donnybrook-Balingup collects personal information contained within this quotation, tender, expression of interest, supplier registration or contractor application for the purpose of procurement evaluation, supplier due diligence, contract award and ongoing contract management activities.
Personal information is collected under the Local Government Act 1995, the Local Government (Functions and General) Regulations 1996, the Privacy and Responsible Information Sharing Act 2024 (WA) and other applicable legislation. The information may be disclosed to Shire officers, evaluation panel members, elected members, external advisers, contracted service providers and other parties where authorised, required or permitted by law.
Personal information will be managed in accordance with the Shire's Privacy Policy and applicable privacy obligations under the Privacy and Responsible Information Sharing Act 2024 (WA). Failure to provide requested information may affect the Shire's ability to assess, award or administer a quotation, tender, supplier registration or contractual arrangement.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-14 – Council Meetings, Public Submissions & Governance
The Shire of Donnybrook Balingup collects personal information provided in relation to Council meetings, Council reports, public question time, deputations, petitions, submissions and other governance activities. The information is collected to enable the Shire and Council to consider matters before Council, respond to enquiries, meet legislative obligations and maintain official records.
Information submitted to the Shire may be included in Council agendas, minutes or reports and may become publicly available where required or authorised by legislation, Council policy, or the conduct of Council business. If you do not provide requested information, the Shire may be unable to process your submission, respond to your enquiry or facilitate your participation in Council proceedings.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-15 – Live Streaming
COUNCIL MEETING RECORDING AND LIVESTREAMING - A disclaimer will be stated at the beginning of a Council meeting advising if it is being audio and/or video recorded and livestreamed.
By entering the Council Chamber, you acknowledge that your image, voice and comments may be recorded and made publicly available as part of the meeting proceedings.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-16 – Updating Personal Details
The Shire of Donnybrook Balingup collects the information provided in this form to update and maintain records held by the Shire. Updated information may be used across relevant Shire services and functions to administer accounts, provide services and maintain accurate records.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-17 – Council & Public Forms
The Shire of Donnybrook Balingup collects personal information provided in relation to Council meetings, Council reports, public question time, deputations, petitions, submissions and other governance activities. The information is collected to enable the Shire and Council to consider matters before Council, respond to enquiries, meet legislative obligations and maintain official records.
Information submitted to the Shire may be included in Council agendas, minutes or reports and may become publicly available where required or authorised by legislation, Council policy, or the conduct of Council business. If you do not provide requested information, the Shire may be unable to process your submission, respond to your enquiry or facilitate your participation in Council proceedings.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.
CN-18 – Recreation Centre Memberships, Programs & Activities
The Shire of Donnybrook Balingup collects personal information and, where necessary, sensitive personal information to administer recreation centre memberships, programs, bookings, health and safety requirements and participant welfare.
Information may be disclosed to authorised Shire employees, contractors, emergency services, insurers and other organisations where required for these purposes or by law. Failure to provide requested information may affect participation in recreation services or programs.
For information about how your personal information is handled, to request access to your information, or to make a privacy enquiry, please contact Corporate Services.