Meeting Minutes
Ordinary Council Meetings

Ordinary Council meetings are held every fourth Wednesday of each month (except December which is held on the third Wednesday).  Meetings are held in the Council Chamber, except where otherwise indicated. Council Meetings are open to the public to attend.

As of July 2022, we implemented a policy to livestream our Council Meetings at every opportunity, where technically possible, unless the Council has resolved to close the meeting to members of the public in accordance with Section 5.23 of the Local Government Act 1995. The primary purpose of these streams is to be open and transparent, giving the public greater access to Council decisions, debates and discussions by eliminating geographic and/or personal barriers that may prevent physical attendance at a Council Meeting.

Please be aware that some external locations that the Council visits do not have livestreaming or recording facilities. We invite the public to visit these locations with the Council, should you be interested in the meeting topics of discussion. Alternatively, we will have our documented Meeting Minutes published online for you to access. You can read the Live Streaming and Recording of Council Meetings Policy for more information.

Public Question Time

If you wish to ask a question, you can do so during Public Question Time at the start of the meeting. Each member of the public with a question is entitled to ask up to two questions. If a question is unable to be answered at the meeting, it may be taken on notice by the Council for a later response. 

Deputations

A person or group that wishes to make a deputation to Council is to apply to the Chief Executive Officer in writing prior to the meeting for approval, or request the Presiding Member’s approval at the meeting. Deputations are not to exceed five persons, only two of whom may address the Council, although others may respond to specific questions from Members. The deputation is not to exceed 10 minutes without the agreement of the Council.

Agenda Briefing Sessions

Agenda Briefing Sessions are held the third Wednesday of the month at 2.00pm in the Shire of Donnybrook Balingup Council Chamber. These sessions are open to the public to attend, however there is no opportunity for public participation.

Agenda Briefing Guidelines

Meeting Calendar

These meeting dates were resolved at the November 2022 Ordinary Council Meeting. Please be aware that these dates, times, and venues are subject to change:

    January February March April
    N/A

    Agenda Briefing Session: 
    Wednesday 15, 5:00pm, Council Chamber

    Ordinary Council Meeting: 
    Wednesday 22, 5:00pm, Council Chamber

    Agenda Briefing Session: 
    Wednesday 15, 5:00pm, Brookhampton Hall *

    Ordinary Council Meeting: 
    Wednesday 22, 5:00pm, Council Chamber

    Agenda Briefing Session: 
    Wednesday 19, 5:00pm, Council Chamber

    Ordinary Council Meeting: 
    Wednesday 26, 5:00pm, Council Chamber

    May June July August

    Agenda Briefing Session: 
    Wednesday 17, 5:00pm, Council Chamber

    Ordinary Council Meeting: 
    Wednesday 24, 5:00pm, Council Chamber

    Agenda Briefing Session: 
    Wednesday 21, 5:00pm, Council Chamber

    Ordinary Council Meeting: 
    Wednesday 28, 5:00pm, Council Chamber

    Agenda Briefing Session: 
    Wednesday 19, 5:00pm, Council Chamber

    Ordinary Council Meeting: 
    Wednesday 26, 5:00pm, Council Chamber

    Agenda Briefing Session: 
    Wednesday 16, 5:00pm, Council Chamber

    Ordinary Council Meeting: 
    Wednesday 23, 5:00pm, Council Chamber

    September October November December

    Agenda Briefing Session: 
    Wednesday 20, 5:00pm, Yabberup Hall *

    Ordinary Council Meeting: 
    Wednesday 27, 5:00pm, Council Chamber

    Agenda Briefing Session: 
    Wednesday 18, 5:00pm, Council Chamber

    Ordinary Council Meeting: 
    Wednesday 25, 5:00pm, Council Chamber

    Agenda Briefing Session: 
    Wednesday 15, 5:00pm, Council Chamber

    Ordinary Council Meeting: 
    Wednesday 22, 5:00pm, Balingup Town Hall *

    Agenda Briefing Session: 
    Wednesday 6, 5:00pm, Council Chamber

    Ordinary Council Meeting: 
    Wednesday 13, 5:00pm, Council Chamber

    Please be aware that the Agenda Briefing Sessions on Wednesday 15 March, 5:00pm at Brookhampton Hall and Wednesday 20 September, 5:00pm at Yabberup Hall, and the Ordinary Council Meeting on Wednesday 22 November, 5:00pm at Balingup Town Hall will be audio recorded, but not livestreamed or video recorded due to the lack of facilities at these locations. We invite you to attend the meeting, or to browse the documented Meeting Minutes that will be published following the conclusion of these meetings. We apologise for the inconvenience.

    Upcoming Meetings

     

      Previous Meetings

      Please be aware that we only have the previous 5 years of Council Meeting Minutes available online. Should you require a previous year's document, please send your enquiry to the Shire Administration Office and we would be happy to assist you.

      January

       

      February

      • Audit and Risk Management Committee Meeting - Wednesday 9 February 5:30pm, Council Chamber
        MinutesAttachments

      March

      • Audit and Risk Management Committee Meeting - Thursday 3 March 5:00pm, Council Chamber
        MinutesAttachments
      • Special Council Meeting - Monday 14 March 5:00pm
        MinutesAttachmentsRecording

      • Ordinary Council Meeting - Wednesday 23 March 5:00pm, Kirup Hall
        MinutesAttachmentsRecording
        Please note that due to the length of this meeting, the audio recording has been divided into five parts.

      April

      • Ordinary Council Meeting - Wednesday 27 April 5:00pm, Council Chamber
        MinutesAttachments
        Unfortunately, due to unforeseen technical difficulties, the audio of this meeting was unable to be recorded. To view a full record of the meeting please see the meeting minutes. We apologise for any inconvenience. 

      May

        • Ordinary Council Meeting - Wednesday 25 May 5:00pm, Council Chamber
          MinutesAttachmentsRecording
          Please note that due to the length of this meeting, the audio recording has been divided into two parts.

        June

          July

            • Ordinary Council Meeting - Wednesday 27 July 5:00pm, Council Chamber
              MinutesAttachmentsRecording
              Please note that due to the length of this meeting, the audio recording has been divided into three parts.

            August

              September

                October

                  November

                    • Special Council Meeting - Wednesday 16 November 5:00pm, Council Chamber 

                      Purpose: for Council to consider contract documentation for the VC Mitchell Park Project (CONFIDENTIAL ITEM)
                      MinutesRecording

                     

                    January

                    • Special Council Meeting - Wednesday 20 January 3:00pm
                      Minutes
                    • Annual General Meeting of Electors - Wednesday 20 January 5:00pm, Council Chamber

                      The Annual General Meeting of Electors will be held at the Council Chamber, Collins Street, Donnybrook on Wednesday 20 January 2021, commencing at 5:00pm.

                      Copies of the Annual Report for the year ended 30 June 2020 are available to the public from the Shire Administration Office during normal office hours, or viewed on the Shire website. 

                      Benjamin (Ben) Rose
                      Chief Executive Officer

                      Minutes
                    • Special Council Meeting - Wednesday 27 January 5:00pm, Council Chamber

                      The Shire of Donnybrook Balingup advises that a Special Council Meeting will be held in the Shire of Donnybrook Balingup Council Chamber on Wednesday 27 January commencing at 5:00pm.

                      The purpose of the Special Council Meeting will be:

                      1. Outsourcing Management of Tuia Lodge (Confidential Item)

                      Benjamin (Ben) Rose
                      Chief Executive Officer

                      Minutes

                    February

                    • Ordinary Council Meeting - Wednesday 24 February 2:00pm, Council Chamber
                      MinutesAttachments

                    March

                    April

                    • Audit and Risk Management Committee Meeting - Wednesday 15 April 6:00pm, Council Chamber
                      MinutesAttachments

                    May

                    • Special Council Meeting - Wednesday 19 May 5:00pm, Council Chamber

                      The Shire of Donnybrook Balingup advises that a Special Council Meeting will be held in the Shire of Donnybrook Balingup Council Chamber on Wednesday 19 May 2021 commencing at 5:00pm.

                      The purpose of the Special Council Meeting will be to consider:

                      1. Proposed Lease of Lot 597 Collins Street, Donnybrook (Donnybrook Goods Shed) - CONFIDENTIAL ITEM

                      2. Proposed Lease of 30 Allnut Street, Donnybrook (Tuia Lodge - Residential Aged Care Facility) - CONFIDENTIAL ITEM

                      Please note, whilst the agenda items are required to be addressed by the Council as confidential matters due to their commercial-in-confidence nature, members of the public are encouraged to attend the meeting to ask questions and/or make a deputation on either of the matters.

                      Benjamin (Ben) Rose
                      Chief Executive Officer


                      MinutesAttachments

                      June

                      • Special Council Meeting - Wednesday 2 June 5:00pm, Council Chamber

                        The Shire of Donnybrook Balingup advises that a Special Council Meeting will be held in the Shire of Donnybrook Balingup Council Chamber on Wednesday 2 June 2021 commencing at 5:00pm.

                        The purpose of the Special Council Meeting will be to consider:

                        1.
                        Proposed Lease of 30 Allnut Street, Donnybrook (Tuia Lodge - Residential Aged Care Facility) - CONFIDENTIAL ITEM

                        Please note, whilst the agenda items are required to be addressed by the Council as confidential matters due to their commercial-in-confidence nature, members of the public are encouraged to attend the meeting to ask questions and/or make a deputation on either of the matters.

                        Benjamin (Ben) Rose
                        Chief Executive Officer


                        Minutes

                        July

                        • Special Council Meeting - Wednesday 12 July 5:00pm, Council Chamber

                          The Shire of Donnybrook Balingup advises that a Special Council Meeting will be held in the Shire of Donnybrook Balingup Council Chamber on Wednesday 12 July 2021 commencing at 5:00pm.

                          The purpose of the Special Council Meeting will be to consider:

                          1.
                          To consider Tender RFT 04/2021 (Donnybrook Pump Track) - CONFIDENTIAL ITEM
                          2. To consider the Donnybrook Community, Sporting, Recreation and Events Precinct (VC Mitchell Park) Project


                          Benjamin (Ben) Rose
                          Chief Executive Officer


                          MinutesAtt. (6.1.1.1)Att. (6.1.1.2)Att. (6.1.1.3)
                          Att. (6.1.1.4)Att. (6.1.1.5)Att. (6.1.1.6)

                          August

                            • Ordinary Council Meeting - Wednesday 25 August 5:00pm, Council Chamber
                              MinutesAttachments

                            September

                              • Ordinary Council Meeting - Wednesday 22 September 5:00pm, Council Chamber
                                MinutesAttachments
                              • Special Meeting of Electors - Wednesday 29 September 7:00am, Council Chamber
                                MinutesAttachments

                              October

                                • Special Council Meeting - Tuesday 19 October 6:00pm, Council Chamber

                                  The Shire of Donnybrook Balingup advises that a Special Council Meeting will be held in the Shire of Donnybrook Balingup Council Chamber on Tuesday 19 October 2021 commencing at 6:00pm.

                                  The purpose of the Special Council Meeting will be to consider:

                                  1. Swearing in of New Councillors and Election of the Shire President and Deputy Shire President.


                                  Benjamin (Ben) Rose
                                  Chief Executive Officer

                                  Minutes
                                • Ordinary Council Meeting - Wednesday 27 October 5:00pm, Council Chamber
                                  MinutesAttachments

                                November

                                  • Ordinary Council Meeting - Wednesday 24 November 5:00pm, Balingup Town Hall
                                    MinutesAttachments

                                  December

                                    • Audit and Risk Committee Meeting - Tuesday 7 December 5:00pm, Council Chamber
                                      MinutesAttachments
                                    • Ordinary Council Meeting - Wednesday 26 October 5:00pm, Council Chamber
                                      MinutesAttachments

                                     

                                    eMeeting Procedures

                                    The Local Government (Administration) Regulations have been amended to allow eMeetings to be held during the COVID-19 pandemic situation and in accordance with Government guidelines.

                                    Members of the public are advised that public questions need to be received by 3pm the day of the meeting. Under the amended Local Government (Administration) Regulations, Council can determine at the meeting whether to respond to the question at the meeting, or to take the question on  notice and respond at a later date.

                                    In accordance with Regulation 14E(b), the unconfirmed minutes of the meeting will be available for public inspection immediately following the meeting.

                                    February

                                    • Ordinary Council Meeting - Wednesday 26 February 5:00pm, Council Chamber
                                      MinutesAttachments

                                    March

                                    • Annual General Meeting of Electors - Monday 16 March 5:30pm, Council Chamber

                                      The purpose of the meeting is to discuss the 2018/19 Annual Report and any general business of electors of the district.

                                      Copies of the 2018/2019 Annual Report are available via the Shire’s website, or for viewing at the Shire Office or Shire Libraries (Donnybrook and Balingup).

                                      Benjamin (Ben) Rose
                                      Chief Executive Officer


                                      MinutesAtt. (1)Att. (2)
                                    • Special Council Meeting - Wednesday 18 March 8:00am, Council Chamber

                                      For Council to approve delegation under the Public Health Act 2016.

                                      Minutes
                                    • Ordinary Council Meeting - Wednesday 25 March 5:00pm, Donnybrook Memorial Hall

                                      For Council to approve delegation under the Public Health Act 2016.

                                      MinutesAttachments

                                    April

                                    • Special Council Meeting - Monday 6 April 5:30pm, eMeeting

                                      A Special Council Meeting is being held at 5.30pm on Monday 6 April 2020 for Council to consider the Shire's COVID-19 Recovery Plan, the Aged Care Services Review Financial Report and 2019-20 Budget Review.


                                      Minutes
                                    • Special Council Meeting - Tuesday 14 April 5:00pm, eMeeting

                                      A Special Council Meeting is being held at 5.30pm on Monday 6 April 2020 for Council to consider the Shire's COVID-19 Recovery Plan, the Aged Care Services Review Financial Report and 2019-20 Budget Review.

                                      Minutes

                                      May 

                                      • Special Council Meeting - Wednesday 15 May 2:15pm, Council Chamber

                                        The purpose of the Special Council Meeting will be to consider replacement of the Fire Information Panel at Tuia Lodge.

                                        Minutes

                                        June

                                          July

                                            August

                                              • Ordinary Council Meeting - Wednesday 26 August 5:00pm, Council Chamber
                                                MinutesAttachments

                                              September

                                                • Ordinary Council Meeting - Wednesday 23 September 5:00pm, Council Chamber
                                                  MinutesAttachments

                                                October

                                                  • Special Council Meeting - Wednesday 21 October 3:45pm, Council Chamber
                                                    Minutes
                                                  • Ordinary Council Meeting - Wednesday 28 October 5:00pm, Balingup Town Hall
                                                    MinutesAttachments

                                                  November

                                                    • Ordinary Council Meeting - Wednesday 25 November 5:00pm, Council Chamber
                                                      MinutesAttachments

                                                    December

                                                    • Ordinary Council Meeting - Wednesday 16 October 5:00pm, Council Chamber
                                                      MinutesAttachments
                                                    • Special Council Meeting - Wednesday 22 October 3:45pm, Council Chamber
                                                      MinutesAttachments

                                                     

                                                    January

                                                    • Annual General Meeting of Electors - Thursday 31 January 6:00pm, Council Chamber
                                                      MinutesAttachments

                                                      February

                                                      March

                                                      • Audit Committee Meeting - Wednesday 27 March 4:00pm, Council Chamber
                                                        Minutes
                                                      • Ordinary Council Meeting - Wednesday 27 March 5:00pm, Council Chamber
                                                        Minutes

                                                      April

                                                        May 

                                                        • Bushfire Advisory Committee Meeting - Thursday 2 May 9:00am, Council Chamber
                                                          Minutes

                                                          June

                                                            July

                                                              • Special Council Meeting - Monday 22 July 5:00pm, Council Chamber

                                                                The Shire of Donnybrook Balingup advises that a Special Council Meeting will be held on Monday 22 July 2019 commencing at 5.00pm to consider the Draft 2019/20 Budget. The meeting is open for the public to attend and will be held in the Shire of Donnybrook Balingup Council Chambers, Collins Street Donnybrook.

                                                                Benjamin (Ben) Rose
                                                                Chief Executive Officer

                                                                Minutes

                                                              • Ordinary Council Meeting - Wednesday 24 July 5:00pm, Council Chamber
                                                                MinutesAttachments

                                                              August

                                                                • Special Council Meeting - Wednesday 21 August 5:00pm, Council Chamber

                                                                  The Shire of Donnybrook Balingup advises that a Special Council Meeting will be held on Wednesday 21 August 2019 commencing at 5.00pm to consider:

                                                                  1. Statutory Budget 2019/20
                                                                  2. Audit Committee Minutes and Recommendations

                                                                  The meeting is open for the public to attend and will be held in the Shire of Donnybrook Balingup Council Chambers, Collins Street Donnybrook.


                                                                  Benjamin (Ben) Rose
                                                                  Chief Executive Officer

                                                                  MinutesAttachments

                                                                • Ordinary Council Meeting - Wednesday 24 July 5:00pm, Council Chamber
                                                                  MinutesAtt. (1)Att. (2)

                                                                September

                                                                  • Local Emergency Management Committee Meeting - Tuesday 17 September 9:00am, Donnybrook Incident Control Centre (SES Building)
                                                                    Attachments

                                                                  • Ordinary Council Meeting - Wednesday 23 September 5:00pm, Council Chamber
                                                                    MinutesAtt. (1)Att. (2)

                                                                  October

                                                                    • Bushire Advisory Committee Meeting - Thursday 17 October 7:00pm, Council Chamber
                                                                      Minutes
                                                                    • Special Council Meeting - Monday 21 October 4:10pm, Council Chamber
                                                                      Minutes
                                                                    • Ordinary Council Meeting - Wednesday 28 October 5:00pm, Balingup Town Hall
                                                                      MinutesAttachments

                                                                    November

                                                                    • Special Council Meeting - Tuesday 19 November 5:30pm, Council Chamber

                                                                      Purpose: Confidential Item - Consideration of Tenders for Tuia Lodge Fire Suppression System.

                                                                      Benjamin (Ben) Rose
                                                                      Chief Executive Officer


                                                                      Minutes
                                                                      • Ordinary Council Meeting - Wednesday 27 November 5:00pm, Council Chamber
                                                                        MinutesAttachments

                                                                      December

                                                                      • Ordinary Council Meeting - Wednesday 18 December 5:00pm, Council Chamber
                                                                        MinutesAttachments

                                                                       

                                                                      February

                                                                      March

                                                                      April

                                                                        May 

                                                                        • Local Emergency Management Committee Meeting - Tuesday 8 May 9:00am, Donnybrook Incident Control Centre (SES Building)
                                                                          Minutes

                                                                          June

                                                                            July

                                                                            August

                                                                              September

                                                                                October

                                                                                  • Special Council Meeting - Tuesday 16 October 8:00am, Council Chamber
                                                                                    MinutesAttachments
                                                                                  • Bushire Advisory Committee Meeting - Thursday 18 October 7:30pm, Seniors Room, Donnybrook Community Library
                                                                                    Minutes

                                                                                  November

                                                                                    December