When: 6pm Monday, 25 September 2017
Where: Seniors Room, Donnybrook Community Library
Sections 5.28 to 5.33 of the Local Government Act and Regulations 16 to18 of the Local Government (Administration) Regulations set out how a Special Meeting of Electors may be called, run and followed-up. The Presiding Member of the Meeting (the Shire President) has responsibility to set and maintain the procedure for the Meeting.
The information in this notice is provided to inform Electors of the district of the Shire President’s chosen procedure for the Meeting.
The procedure for the Meeting is to consider questions, statements and motions, on the topics of:
- The future of Tuia Lodge;
- The 2017/18 Adopted Council Budget;
- Council’s 10 Year Workforce Plan; and
- Council’s Long Term Financial Plan.
In order for proper consideration of matters raised by Electors for the Meeting, all questions, statements and motions are required to relate to the topics of the Meeting (as above) and be provided in writing no later than 48 hours prior to the Meeting commencing, as follows:
- By email to email@example.com; or
- By post, marked to the attention of the Shire President – Special Meeting of Electors; or
- By hand delivery to the Shire Administration Office, corner Collins and Bentley Streets, Donnybrook, marked to the attention of the Shire President – Special Meeting of Electors
Questions, statements, debate and motions from the floor during the meeting will not be accepted.
Minutes of the Meeting, including any decisions made by the Electors, are required to be considered by the Council at its next Ordinary Meeting.
Whilst the start time for the meeting is nominated at 6pm, Electors are encouraged to attend from 5.30pm in order to register for voting purposes. When registering, Electors of the district will be provided with voting cards, with which to cast their vote on any motions presented. Whilst voting is not compulsory for Electors, voting is not permitted (under the Local Government (Administration) Regulations) to be kept ‘secret’. Non-Electors of the district are encouraged to attend the Meeting to observe, however, will not be permitted to take part in proceedings.
Shire staff will be in attendance at the Meeting to assist with minute taking and venue arrangements.
I encourage all Electors to be involved in the Meeting and provide questions, statements and motions on the topics.
Shire President, Shire of Donnybrook Balingup